Advice on Wedding Planners

Hiring a Wedding Coordinator

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By Michelle Bulnes

Every girl begins to dream about her wedding day as early as six or seven years old. Imagining being a Princess, walking down the aisle towards her Prince as her closest family and friends watch and admire the beginning of their new lives. It is an emotional day for everyone as a father gives away her daughter and joins two families together. Some say it is the most important day of their lives and the start of a new chapter. When a relationship begins to get more serious, sometimes even before the proposal, a woman has already fantasized about the colors, flowers and especially the dress. Pinterest, WeddingWire and other social media sites begin to consume one’s browser history by trying to find the perfect fit for the couple’s personality. Options range from a destination wedding to a beach wedding, either spring or summer, and even traditional or nontraditional. Since every couple is different, a wedding coordinator has likely never organized the same wedding twice. A wedding is a once in a lifetime experience with a one shot deal and hiring a wedding coordinator is the best way to assure your event remains one of the happiest memories of your life.

With access to so much information on the Internet, some brave brides may be tempted to conquer the coordination and venue choices on her own. Researching venues, florists, bakers, DJs, live bands, photographers, videographers, hair stylists and makeup artists. This list alone becomes overwhelming and by adding four, five or even ten options under each category it becomes extremely stressful. Before you know it, an enthusiastic, motivated bride becomes a bridezilla in no time. A wedding coordinator not only knows everything it takes to make a wedding special, but also has a list of preferred vendors that they have worked with and have built a relationship with. Once a bride provides details as to what she prefers for her wedding, the coordinator can narrow down the best vendors for her and begin to negotiate. Since the coordinator has worked with them in the past, they are able to provide the best prices for the couple and assure the event remains on budget. This not only saves much stress of arranging and booking vendors for the couple, but also ends up saving the couple money. The savings on vendors alone tends to pay for the coordination itself.

Once the colors, d�cor, accessories and every other detail is finalized, the big day finally comes. Butterflies consume the bride and groom’s stomachs as they tie the knot and pledge their lives to each other. This should be the happiest day of their lives, as they remember why they fell in love and what the future holds. The last thing the bride, groom, and bridal party should be thinking about is where the gift table should be set up or if the cake arrived on time. Thankfully for wedding coordinators, they provide full on-site day of coordination by supervising vendor arrival and setup. Throughout the event they make sure everything runs smoothly and settle any unexpected occurrences. A timeline organized with the coordinator and couple beforehand is enforced through the wedding coordinator to assure the event runs smoothly. During the reception, the couple is greeting their guests, enjoying their family and friends, and most likely sharing a few cocktails. Being consumed by the moment, as one should be on this day, means champagne toasts and speeches, garter and bouquet tosses and grand exits are easily delayed. The wedding coordinator will eliminate the stress of making sure everything fits into the reception by simply keeping track of time for you. From the father-daughter dance to a grand sparkler exit, the wedding coordinator has it covered. Finally, as you escape into your honeymoon phase, the wedding coordinator will collect and return all your gifts and personal items to you so you can enjoy your night fully. Make the biggest day of your life simple by hiring a wedding coordinator.

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December 29, 2016 |

5 Ways To Avoid Wedding Planning Woes by Rose Smith

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You’ve been planning your wedding for months. You’ve met with vendors, visited locations, made some decisions, and feel that your wedding plans are finally coming together. How do you know that the people and services you are looking at booking are reputable and will actually provide what’s been promised? Here are 5 things to watch out for when dealing with the wedding industry.

1. Check On Your Vendor Through The Wedding Associations

Some vendors appear to be oblivious to what you desire. You may end up with the wrong flowers or be short staffed at your dinner reception – even though you specified how many guests will be attending. To avoid mix-ups check on your choice of vendor with the Association of Bridal Consultants, the Leading Caterers of America and the American Disc Jockey Association before signing any contracts. If the wedding professional you have chosen is not a member of any of these associations, you should definitely get some reference names and numbers of previous clients and call to see if they were satisfied with the service before booking.

2. Don’t Rely On Another Wedding Professional’s Recommendation

It’s quite common to ask your wedding planner or some other industry professional for recommendations on services that you’ll need. For example, you may ask the reception manager at the hotel to recommend a cake decorator or a florist – and they will be more than happy to provide you with a list of vendors. However, the problem with this is that more often than not, these referrals are based on kickbacks.

The fact is, many vendors pay a fee to be on the “preferred” list for various location venues. You need to be aware that the caterer, photographer, or whoever the location manager is recommending has most likely paid an annual fee or commission percentage to be put on the list. Unfortunately, being “on the list” does not ensure that you will get good service. Once again, you need to get personal references and do your homework on any businesses recommended by other wedding industry vendors.

3. Anything That Has The Word “Wedding” Attached To It Will Cost You 20% to 30% More

This is important to note – once the word “wedding” is spoken out loud, the cost of any service immediately jumps. Take the time to make a few phone calls with each wedding service you are looking at. First get a price based on a wedding event, then have someone else call a day or two later to get a price based on just a party. You will probably be surprised at the difference in quotes. You could then show up at the vendor’s place of business and negotiate the lower “party” price for your wedding.

4. Are You Paying For A Slice of Cake – Or A Thin Sheet Of Paper?

Quotes for wedding cakes can range all over the place. Obviously, the more elaborate the cake, the higher the cost to make it and you are usually charged “by the slice.” The problem is – how large is a slice? Slice fees can range anywhere from 75 cents to $20 each, yet that $20 piece of cake could be paper thin. When ordering your wedding cake, make sure that the “slice size” is specified in your contract.

This brings up another question. What if you’re getting a friend or family member to make your cake? That should eliminate the “per slice” fee, should it? Not so. The reception location will usually charge you a serving fee based on the number of slices cut and served. Once again, make sure you check up on all these extra details so you aren’t surprised with additional charges.

5. All The Little Details Add Up To Big Expenses

You have to be on the ball when booking any wedding services. Ask about every little detail, particularly what is… and is not… included within the services that you are looking at booking. For instance, at your chosen reception venue find out if all the tablecloths, cutlery, glasses and napkins are included within the price quoted or are these extra? Let’s say you’ve rented chair back covers. Did you know that there’s a good chance that you will be charged an additional fee to actually have them ironed and placed on the chairs? Another example: the staff will set the tables, but you may get dinged a service fee for the staff to place your centerpieces on each table as well.

Most couples realize the importance of looking over their contracts with a fine-tooth comb to make sure everything that has been agreed upon is listed within the contract. However, how many of us actually think to look for anything not included? It’s human nature to make common sense assumptions – you’re paying the rental fee for cloth napkins, therefore it’s assumed they will be nicely folded at each place setting. Will they? Or do you need to pay extra for a “folding fee?”

Be diligent in your research and take the time to get answers to clarify what things may not have been included – and therefore not mentioned by the vendor. It’s the only way to ensure that your wedding celebration doesn’t become a frustrating “surprise” event that unexpectedly blows your wedding budget sky-high.

Rose Smith owns and operates Wedding Themes and More, a site dedicated to bringing you great theme wedding ideas, bridal advice and wedding tips. She also runs First Step Wedding Planning where you can discover a variety of wedding resources to help you save money, time and energy.

Article Source: 5 Ways To Avoid Wedding Planning Woes

September 12, 2014 |

3 Reasons to Hire a Wedding Planner by aabadie

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Is it really necessary to hire a wedding planner? With so much information readily available, why pay someone else to do the work? This is one of the biggest events in the lives of most brides. They want everything to be perfect. They have a budget that they need to stay within. There is so much to get done that having a professional on hand to be the central organizer can be the difference between a happy bride and one that is stressed out and anxious.

Staying Within Budget

Most brides give the wedding planner a budget and the goal is to stay well within it. Most women don’t have time to call around to every floral shop in town to see who will have the best prices at be available on that specific day. Most professionals already have connections within the industry and know who to call for what. They have an idea of which vendors will be able to help a bride stay within her budget.

Preparing the Necessities

Many times brides and their families don’t realize all of the different arrangements that need to be made to prepare for the special day. They know about the ceremony and the reception but they may forget the small things like who is going to bring the minister to the venue or how many party favors are going to be needed for the reception. These details are all handled by the wedding planner. He or she has been through the process several times before and understands just what it takes to pull it off in style, without missing out on anything important. While there are books that often help brides, they are nowhere near as comprehensive as working with a professional.

On the Big Day

Coordinating everything from the deliveries to the timing for the bridal party to walk down the aisle is often handled by the wedding planner. This person is behind the scenes, once again handling all the details, so that the bride and her family can enjoy the moment. If there is a problem, the coordinator handles it and only mentions it to the family if it is absolutely necessary. When it is time for the first dance, it is the coordinator making sure that both the bride and groom are out on the dance floor.

For many families, the addition of a wedding planner can be one of the most important and valuable decisions made along the way. Take the time to find something with plenty of experience in the area and don’t be afraid to ask a lot of questions during the interview process.

Article Source: 3 Reasons to Hire a Wedding Planner

September 12, 2014 |

How to Spot a Great Wedding Planner by aabadie

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Hiring a wedding planner is often a great idea. It provides you with an opportunity to have someone to talk to and to work with as you prepare for the big day. However, you do not want to just hire anyone that is calling him or herself this. You need someone who is able to work with you to achieve your goals, no matter what those goals might be. At the same time, you need someone who can help you to avoid mistakes throughout the process. There are some things you can look for as you interview these professionals to know if they are the right one for your needs.

Do They Listen to You?

During your initial conversation with a wedding planner, you do not want to hear them talk to you. What you want to do is see them listening to you. If they are listening to you, they are taking in what your desires are, interests are and what your needs will be going forward. Unless they can listen to what you say and then repeat it to you, in other words grasping the goal of your special day, this may not be the perfect option for your needs. Look for someone more willing to focus on your needs.

Do They Have Experience?

You can often see this on paper, but that is not enough. When you meet with these professionals you want to actually hear the experience in their voice. Do they know how to help you to get that perfect dress? Do they know someone that can handle the very specific cake recipe you want? The bottom line is you want someone who is going to use his or her experience to help make this event perfect for your needs.

Is There More Than One Person?

Hiring a wedding planner may mean hiring just one person, but it is often better when there is more than one available. You want the person you hire to have the help needed to get the job done. Chances are good they are not just working on your event. For that reason, you want to be sure they have the level of help necessary to get the job done properly. You should meet all involved, though, and be able to communicate with them properly.

Don’t overlook the importance of finding someone that you really like to work with you on this project. A wedding planner is more than just a person to help you with the details. This is someone you need to be able to rely on when you are frustrated and overwhelmed by the process, too.

Article Source: How to Spot a Great Wedding Planner

September 12, 2014 |

Is a Wedding Planner Worth It? by aabadie

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A wedding planner is the type of professional some people don’t think they need. What’s so hard about finding a photographer, buying a cake, and renting a hall, after all? As you take into consideration all of the things you have to do to plan for this special day, realize that it’s a lot of work. Not only do you have to make these decisions, but also you have to do the research, handle the contracts, and finalize the plan. What if someone else could help you with these details? Would that leave you with more time to enjoy the process of getting married?

They Handle the Screening

One of the benefits offered by a wedding planner is the most commonly forgotten one. The screening process for any vendor or provider for your special day takes time. You need to evaluate each of these providers to ensure they are the best option. Are they the most affordable? Do they offer quality service? Do they even have availability on the day you need help with? Even before you see any provider to discuss your options, you need to know if they are worth the time. That’s something these professionals can do for you.

They Handle the Problems

What happens when the seamstress cannot get the dress done in time? What happens with the flowers arrive damaged from the florist? These are all problems that could happen. As a bride or a groom, such an event could scare you and put a freeze on your special day. However, if you work with an experienced planning team, you don’t have to worry about it at all. They will handle the process of fixing any problem that comes up on time. They can ensure small issues do not trouble you.

They Don’t Forget

One of the biggest things people worry about on their wedding day is what they forgot. Did they think of and plan for every little detail for this special day? It can be very hard to do so, but when you are working with someone who has ample experience, you can trust that they will not forget. That means you can take a deep breath and go on with the day without having to worry. If you’ve selected the right provider, you are set.

A wedding planner is a go-to resource. This is a professional who will bring vendors together, handle the floor plan and ensure everyone is doing exactly what they should be doing. This provides you with the help you need to avoid complications. It also ensures your special day will be perfect from the start to finish.

Article Source: Is a Wedding Planner Worth It?

September 12, 2014 |

How to Select a Wedding Planner by Davids

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Planning a wedding can be stressful. Sometimes, it’s better to let a professional handle it for you so you can relieve yourself of the stress associated with what’s supposed to be the best day of your life. Here are some tips for how to select the wedding planner for you.

1. Decide how much you want the wedding planner to take care of. Do you want the planner to only hire the people you want to do certain things for you? Do you want the wedding planner to only plan the reception? Or do you want the wedding planner to do everything, but run things by you? How much control you want and leeway you give them will help determine not only the costs, but what things you still need to take care of yourself.

2. Make sure your wedding planner fully understands what you want for your wedding. Do you want a lot of flowers? Do you want certain colors? Are you looking for a certain type of music? Do you want square or round tables? Some of these things may seem trite, but they’re the kind of things that can cause distress if you end up getting something you didn’t want.

3. Try to determine the temperament of your wedding planner. Although there’s no excuse for bad behavior on your part, it’s almost a given that there are going to be some things you want to change. What you don’t want is to work with someone who can’t see themselves as not making any mistakes and bailing on you at a critical juncture of your plans.

4. Make sure that your wedding planner is going to be accessible for you. You certainly don’t want to be able to reach someone 24/7 if you’re realistic, but it’s not unreasonable to expect to be contacted within at least an hour or two if you have questions or needs. If you can’t get that kind of commitment, you need to find someone who will give it to you; after all, you’re paying them a lot of money.

5. Make sure that your wedding planner is committed only to you on that date, for that time. You want the attention to be on you, but some wedding planners will book dates like the airlines, trying to take care of more than one client at a time. Sure, maybe they can handle a wedding early in the afternoon and one late into the evening on the same day, but maybe they can’t. Make sure you’re comfortable with the level of attention you’re going to get.

6. The biggest tip of all; don’t be cheap when selecting a wedding planner. What you’re doing is hiring someone to take care of things you don’t want to do, or don’t have the time to do. If you go cheap, you’ll get what you pay for. Just like tipping in hotels, the more you’re willing to spend, the better the attention that will be paid to your needs.

Article Source: How to Select a Wedding Planner

September 12, 2014 |

Wedding Planner Software: What Program Features Should You Be Looking For? by Rose Smith

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Many couples are often shocked at the costs that are involved with planning a wedding. Looking for ways to reduce these inflated expenses and control their wedding budget, brides and grooms have discovered that using a well designed wedding planning software package can be the answer to reducing costs, alleviating stress, and gaining control over the entire planning process.

However, not all wedding programs are created equal. In addition to budget control, you will need a program that covers all the many areas of planning a wedding – many of which couples either forget about or tend to ignore. This can prove even more costly down the road.

So before you purchase a wedding planner software package, here are some tips on what you should be looking for within the program.

Wedding Budget Calculator – The program should contain a flexible budget calculator which allows you to group your costs into specific categories. You should then be able to split that category into various sub-costs that you need to cover.

Check List – Although you may not use everything included within a checklist, it is still a good idea to have one. This will remind you on what needs to be done and helps you to keep control of your wedding planning.

Seating Arrangement Planner – This is especially important if you are having a sit down dinner. You will need to make sure there is room enough for families and friends to sit together. Arranging the tables within the room is also a task that needs to be carefully planned out. You don’t want people crowded together at your tables, plus there should be sufficient space between tables so staff can serve the dinner easily.

Guest List Planner – Keeping track of who you are inviting is very important so that you can budget for food, bridal favors, the amount of space needed for the ceremony and reception, etc.

Ceremony Service Planner – This handy tool will allow you to work out and organize your wedding ceremony program. Things such as when songs and music will be played, who will be giving any special readings, plus the timing of who does what and when they need to do it.

Music Planner – You will need to organize the music for your ceremony and the reception. What music will be used during the processional, recessional, during the ceremony? What will be your first dance song? How about when you cut the cake? You may be very surprised at how many instances specially selected music will be played.

Wedding Party Planner – Who is going to be in your wedding party? How many attendants will each of you have? This part of the program will help you keep track of such details.

Although there are many other aspects that need to be organized and tracked while planning your wedding, the above list should give you a good idea on some of the more important parts of what should be included when choosing a wedding planner software package.

Rose Smith enjoys writing about the many aspects of planning a wedding. She is the successful author of several wedding theme ebooks that walk you step-by-step through the planning process with tons of wonderful ideas to make your theme wedding spectacular.

Article Source: Wedding Planner Software: What Program Features Should You Be Looking For?

September 12, 2014 |

Things to Know Before You Hire a Wedding Planner by bestinfo4you

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Each and every year around 2.5 million weddings take place nationwide. This means that the number of weddings that will take place in your immediate area is astounding. Your wedding plans are going to be affected by number of factors, because many more weddings will happen at or around the same time as your wedding.

If you want even the tiniest little detail to be taken care of at your wedding, it would be recommended that you hire a wedding planner. Hiring a wedding planner can save you a lot of time and money. The wedding planner will help you coordinate your wedding and the most important of all the wedding planner will save you from frustration.

So, what is a wedding planner anyway, and what does the wedding planner do?

A wedding planner (sometimes called a wedding consultant, wedding coordinator or a wedding producer) is hired to help the bride and groom coordinate a wide variety of tasks associated with their wedding. Planning your wedding can get vary frustrating at times that will make you forget about the fun that you need to have at your wedding. So, it is a good idea to spend a little bit more on a wedding planner to make sure your wedding day goes smooth.

A wedding planner can help plan many aspects of your wedding, including DJs, floral arrangements, cake, seating arrangements, invitations, photography, and so on. In some cases, a wedding planner might be able to use his or her industry connections with vendors to get you a good deal on many things.

The wedding planner will conduct an interview with the bride-to-be and the groom, and then coordinate the details of the wedding that have been agreed upon. A good wedding planner should be able to assist in organizing, budgeting and purchasing services for your wedding. A good wedding planner after the interview will put a contract together that you and him or her need to sign. Without a contract there’s a lot of room for misunderstanding and confusion of what was agreed between you and your wedding planner.

In the contract, or often referred to as a letter of agreement, the wedding planner will include the services that the wedding planner is expected to perform, the cost of these services and the payment terms.

When you receive the contract, if there’s anything you do not agree with or anything not to your desire, discuss it with your wedding planner before signing it. When you sign the contract, you and your soon to-be wedding planner have to agree on all of the items listed to avoid any possible misunderstanding. But remember: even though you have been through the interview process, you are not obligated to continue with that particular wedding planner until you sign the contract.

So, how can you find a wedding planner, and not just any wedding planner, but a good wedding planner?

Nowadays, it’s probably the easiest to find a wedding planner on the Internet. But, it’s best if you know anyone who had had a wedding planner for their wedding. Referrals are always the best.

Even if you have to seek help from the Internet or the yellow pages, when looking for a wedding planner, be sure to ask for his or her credentials. Ask for references from each of your potential wedding planners and research their past work. Also, ask to see a few other weddings your potential wedding planner has prepared. This will help you make a decision very easily of whether you like the style of that particular wedding planner or you need to seek another one.

Some of the advantages of hiring a wedding planner are saving you from frustration; money savings, since most wedding planners have connections in the industry; solving your wedding problems; low stress, since your wedding planner is there to pick up the slack should a problem arises.

But, there could also be some disadvantages, such as: overconfident (ego) wedding planner may try to convince you into having a wedding of his or her dreams and not the wedding of your dreams. If you’re a person who likes to be known or to show off, hiring a wedding planner may not be a good idea as they will be in charge of your wedding. Another disadvantage would be that you may hire a scam artist who may not have done any weddings while broadcasting his or her enormous experience. That’s why it is vital to do a thorough research on the wedding planners of your interest.

So, how much does a wedding planner cost?

If you hire a wedding planner, expect their fee to be anywhere between 5% and up to 20% of your total wedding budget.

Have fun interviewing those wedding planners.

Article Source: Things to Know Before You Hire a Wedding Planner

September 12, 2014 |

Wedding Planning – Getting a Wedding Planner Can Make the Process Easier by J. White

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Wedding planning can be both an exciting and a stressful process for women. Often, men will step back and let their future wives decide the majority of details about the event, but whether the man steps in or not, it is an important moment in the couples life and every step up to it can seem like the most important choice ever made.

Wedding planners can make this process easier for some couples. Although it adds another cost to be included in the budget, it is often worth it. While an individual couple may not be able to get a great deal on a location, or know where the perfect spot to buy a dress is, a planner will. It is their job. For couples who want everything about their special day to be absolutely perfect, or for those who have had a dream about this day in their head for years, this is a great option.

Color schemes, flowers, food (catering), alcohol-all the couple has to do is tell the planner exactly what they want, and it is the planners job to do her best to achieve these things. It means adding a third party to an intimate occasion, but it also means that there may be overall less stress and a more pleasurable experience in the end.

Brides have to attend cake tastings, wine tastings (if there is going to be wine), dress fittings, and many other events. When planning this event without assistance, there is an extra step added to all of this-the couple must find the locations that these events will occur in. Before deciding what cake to purchase, what bakery to visit must be decided on.

This does not mean that couples without planners will have a terrible experience- it is simply different. For brides who are willing to compromise on some issues, or who have a tighter budget, going without a planner can be a great option as well.

If there is no specific DJ that the couple wants, finding entertainment can be both easier and cheaper than going through a third party. Catering is give or take- it depends a lot on the location of the party, and how in demand the caterer is.

When it comes to dresses, it is easier to work without a planner if friends of the bride have been married recently. Finding where to get the most beautiful dress for a price in the couples budget can be streamlined that way. There is no wrong or right way to execute wedding planning, as long as the couple ends up happily married in the end.

Article Source: Wedding Planning – Getting a Wedding Planner Can Make the Process Easier

September 12, 2014 |

Why You Should Consider a Wedding Planner by Jake Whitehead

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Have you ever wondered why Jennifer Lopez had made such a great impact on her movie, “The Wedding Planner?” This is because most people, after watching the film, had finally realized the importance of hiring a wedding planner.

Long before, most couples are having second thoughts on the idea of hiring a wedding planner. They have doubts if hiring the services of a wedding planner is really worth their money, especially those who are in a tight budget.

Basically, hiring the services of a wedding planner is actually a matter of choice and personal preference. If you think that you and your fiancé can handle most of the wedding planning without any burden, then, go on with your plans.

But if you think that doing all the planning from the very beginning is already tedious, then, it is time for you to hire the services of a wedding planner.

Basically, a wedding planner is someone who is adept and knowledgeable when it comes to wedding plans. Wedding planners have already established their contacts with many businesses that are important in the wedding such as flower arrangers, caterers, venues, etc.

So, for most people who are not yet aware the benefits they can derive from hiring a wedding planner, here are some facts that you need to know:

1. Hiring a wedding planner will save you time.

Planning a wedding can be a daunting task. It can even be more tedious if the person who plans the wedding is a participant also like the bride or the groom. It can be really difficult to have an open mind especially with all the jitters and everything.

Moreover, planning a wedding does not happen overnight. Usually, it would take you 200 to 300 hours of planning, thinking, and brainstorming. Hence, to save you time and effort, it is best to hire the services of a wedding planner.

2. More savings

Many people contend that the reason why they do not hire a wedding planner is that it will be an additional cost on their part.

What they do not know is that hiring the services of a wedding planner can actually save you more money because most of the wedding planners have already established solid contacts with some of the common wedding businesses like flower arrangers, venues, and the like. Therefore, discounts are more likely to happen because they have their own connections already.

3. Organized planning

With wedding planners, weddings can be more organized because most wedding planners are very particular from the biggest down to the last details of the wedding.

After all, it is their job so they know what should be done best.

Moreover, wedding planners have actual timeline that they follow in order to have all the details be ready on time or even way ahead of time, leaving all the last-minute changes behind.

4. The decisions are still yours

With wedding planners, the decisions are still with the couple. The wedding planner will just guide, render some suggestions, and assist the couple in making the decision.

Hence, the couple will be able to, still, have their own style and preference with regards to the planning of their wedding.

5. Confidence boosters

One of the best things about wedding planners is that they act as confidence boosters for the bride and the groom.

We all know how jittery and edgy wedding couples can be especially if they are in a rush or having trouble finding the perfect item for their wedding. But wedding planner, they will be more at ease and more confident that their wedding will be perfect because they know that they have laid the details of their wedding upon the hands of a professional.

Indeed, there could be no better person who really knows the ins and outs of wedding planning more than what the wedding planner can do.

So, for great weddings, it is best to hire the services of a wedding planner.

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Article Source: Why You Should Consider a Wedding Planner

September 12, 2014 |
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